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Adjusting the financial sequence numbers

MKG registers a unique number, a sequence number, for various processes. The financial sequence numbers, also known as entry numbers, are recorded in the journals in which you manually create entries. In this manual you can read how to adjust the financial sequence numbering.

 

After you have created a new fiscal year in MKG, you can adjust the financial sequence numbers. Adjusting this entry numbering is necessary to ensure that a fiscal year transition runs smoothly. This action is optional/moment critical.

 

During the initial setup of the database, a specific numbering method was chosen. In some cases, the year number (only the last two digits) is included in the series. With serial numbering in MKG we talk about two types of number systems: financial sequence numbers (also known as voucher numbers) and logistic sequence numbers (also called order numbers).

 

The financial sequence numbers (with the exception of the sales invoice number and the purchase invoice number for the linked journals) are all recorded in the journals in which you manually create entries. The sequence numbers must therefore be adjusted using the Journals module. This module can be opened via: Menu » Financial » Master tables » Journals.

In the screen below you can see an example of the journals with the corresponding entry numbering.


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You see that for Journal 1 'bank' has been checked, that a voucher must be automatically assigned and that it must be automatically incremented. In the example, the voucher number is set to a number ending in -000. The number shown is the last used voucher number. This means that when a new bank entry is created, it will automatically receive a voucher number ending in -001 (up to -999).

 

The length of the entered entry number is partly decisive for the sequential numbering. This length will never increase on its own. An example: when using 000 (three zeros) you can continue numbering up to and including 999. When using only one 0, MKG can continue numbering up to and including number 9, after which it starts again with 1. The result is that bookings from different dates/periods all end up on the same voucher number (these are saved, by the way). The advice is therefore to make voucher sequence numbers at least 3 positions long.

 

 

Checklist Fiscal Year Transition | To be able to properly implement all adjustments in MKG for a fiscal year transition, we have compiled a handy checklist.
Or go directly to one of the following items:

 

journalfiscal yearentry no.fiscal year transition