How to Budget your Operations

 

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In the BCO Operation Budgets table you enter the budgeted number of hours for all internal operations. This not only concerns the direct, but also the indirect operations. The table consists of two blocks: the total overview and the detail. Budgeting your operations is part of a step-by-step plan to set up BCO. This article describes step 6.

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Overview

All operations are linked to an hour category. Add different columns here to show more and use filters to exclude certain data.

• You can link similar operations to one hour category.
• You can filter out inactive operations.
• You can filter out the outsourcing (no hours are linked to this).
• You can add the booking type (1 = direct; 4 = indirect; 5 = absent).
• Always keep the hour type and the operation group 1 to 1 (to keep it balanced).

 

Detail

On the 'General' tab of the Detail, enter the Budget Machine Hours field. You can do this manually or have it calculated.

• Manual: it is important to note in the memo field by who, when and why. Use F8 and enter the explanation (do not change the budgets per operation with small amounts, only enter large operations).
• Have it calculated: you can budget per machine how many hours it will run in the year: number of hours per day, number of days per week, number of weeks per year. By also making an estimate for the number of maintenance, breakdown and other hours, it is calculated how many hours the machine will be used, i.e. the budget for machine hours.

 

 

The man/machine ratio then determines the required budget for man-hours. This ratio is defined in the table Operations. You enter the number of square meters per machine in the Required Surface field. This key figure ensures, among other things, that you can divide the rental costs much better per machine, for example.

Then the 'budget machine hours' can be entered. This can be done manually per period (think of the peaks in August and December) or automatically. You do the latter by choosing Divide over Periods

in the header (top left). You have the choice to divide it linearly or based on the BCO working days. These are related to the BCO Administration overview. In general, you will divide the direct operations (machines) on the basis of BCO working days, because machines can only run when there are people. Indirect operations can in some cases be linearly distributed and/or produce 24/7.

Knowledge Center How to Organize the Workable Days and Hours

The row ‘Man-hours Required’ is calculated automatically. The ‘allocated man-hours’ assign in the BBO Occupancy and Coverage Plan module. In addition, the remaining hours are displayed in the ‘Required-Assigned’ and is calculated at the bottom of the man/machine ratio based on the assignment.

 

Details

• New machines/operations: you can also budget for new machines, you can indicate from which period they might run and adjust the budget accordingly. This also works for machines that you may no longer use.
• Don't ‘budget crumbs’: don't budget small amounts; these are irrelevant.

 

Please note! You enter the machine hours separately for each machine. So keep this in mind if you have a lot of machines.