How to Update a Fiscal Year

After creating the new fiscal year, it is still possible to make entries in the old fiscal year. As a result, the closing balance sheet of a fiscal year may no longer correspond to the opening balance sheet of the new fiscal year.

 


To reconcile the opening balance of the new fiscal year with the closing balance of the previous fiscal year, there is a possibility available via the button Update fiscal year.


 

1. Select the Administration

You create fiscal years per administration. You manage the fiscal years of your administrations within the module Administration. On the module homepage, find and select the correct administration.

 

2. Select the Fiscal Year Transition

Click Update Fiscal Year

. The 'Update Fiscal Year' window appears. In the Fiscal Years field, select '2024 --> 2025'.


Update Fiscal Year 2024 --> 2025


3. Decide What You Want to Update

With 'Update Opening Balance' and 'Update Hour Balance' you only update the balances. This can be done several times and also at a later time in the year.


Update Opening Balance and Hour Balance


With the other updating options, the process settings are copied one-to-one from one fiscal year to another. If you update the fiscal year again, the adjustments you make in the new fiscal year will be adjusted to the settings of the previous fiscal year.



4. Click OK

Click OK. The fiscal year has been updated.

 

In case of repeated use, adjustments already made will be overwritten in the new financial year. If an error message appears when updating a financial year, the financial year must be updated after the error(s) have been resolved. In case of doubt about the report, it is advisable to contact the MKG Helpdesk. See also: Error Messages when Creating and Updating Fiscal Year.

 

Please note!
You open fiscal years per administration. If you use more than one administration, you must perform this action for each administration.