How to Automate your Process Numbering

Wildcard

Automating process numbering is possible for fiscal year-dependent processes. On the 'Process Numbering' tab, use a wildcard in the Prefix no. field instead of the fiscal year, and MKG will automatically assign the correct logistics sequence number to each newly created fiscal year from now on.

You can choose the wildcard yourself. The most commonly used format will be [yy], but you also have the option to use one, three, or four positions for the fiscal year: [y], [yyy], or [yyyy]. In the 'Example' column, you can see immediately how the process numbering will look in that case.

Note: The image is a screenshot from MKG5. Although the screen in MKG3 looks slightly different, the functionality is the same.

• Prefix no. The standard structure of the leading number is as follows: xx(number of the process) [yy](fiscal year). The fiscal year is automatically determined. For 'Sales' 'Order', for example, enter "30[yy]" to select the next sales order to be created, to start with number 3024. This number can of course be adjusted to your own preference, provided the options below are taken into account.
• Sequence no. The standard structure of the sequence number is as follows: xxxx(4 sequence numbers). Enter "0000" to, for example, have the next sales order created start with number 0001.
• Length. The total number of positions of the number. The number entered in this field must correspond to the total number of positions in the fields Prefix no. and Sequence no., excluding any square brackets. If not, the process numbering may go wrong.
• Fiscal Year-dependent. When the process numbering is fiscal year-dependent, MKG automatically keeps track of the numbering of the processes, even if the relevant administration switches between fiscal years.
• Example. This column immediately shows what the process numbering looks like.

Set Process Numbering Manually?

Because the process numbering was set up in such a way in MKG, you had to manually enter the process numbering every year to get the correct numbering visible in the new fiscal year.

From version 005.064, the process numbering includes the option to automate this annual adjustment. Don't want to automate process numbering and keep setting it manually every year? Then use the Sequence no. field to enter the process numbering.

Bill of Materials Revision

The BOM process numbering includes the ability to set the revision numbering. Click on the i to open the information screen. Here you indicate with which number the numbering should start, how many positions the number should have and which separator you want to use.